Affidavit for One and the Same Person – Complete Guide

April 17, 2025

An Affidavit for “One and the Same Person” is a vital legal document used to clarify the identity of an individual when their name appears differently across multiple official records. In countries like India, where name variations are common due to cultural or clerical reasons, this affidavit helps eliminate confusion and ensures the person is legally recognized as the same individual across all documents. In this blog, we’ll cover everything you need to know about this affidavit, including its purpose, when you need it, how to create it, and more.

What is an Affidavit for One and the Same Person?

An Affidavit for One and the Same Person is a declaration made by an individual stating that the various names mentioned in different documents (such as Aadhar Card, PAN Card, Passport, Educational Certificates, etc.) refer to the same person. This affidavit is executed on stamp paper and notarized to make it legally valid.

Why is This Affidavit Required?

You might need this affidavit for several purposes, including:

Discrepancy in names on different identity proofs.
Variations in the spelling of the name in documents.
Differences due to inclusion or omission of initials or middle names.
Name change after marriage.
Required while applying for passports, visas, bank accounts, or government services.
For educational or employment verifications where uniformity of name is essential.

Common Examples of Name Variations

Here are a few typical cases where this affidavit is needed:

Ramesh Kumar / Ramesh K. / Ramesh Kr – all refer to the same person.
Priya Sharma (before marriage) and Priya Mehra (after marriage).
A. K. Mishra in one document and Ashok Kumar Mishra in another.
Sunita Devi in PAN and Sunita D in Aadhaar.

In all such cases, the affidavit helps establish that all names refer to one and the same person.

Documents Required for the Affidavit

To draft a One and the Same Person Affidavit, you will generally need:

A government-issued ID (like Aadhar Card or Voter ID)
Copies of documents showing the name variations (e.g., PAN Card, Passport, Education Certificates)
Address proof
Passport-sized photo (if needed)
Name variations that need to be declared

These documents help the advocate draft an accurate and effective affidavit.

How to Create an Affidavit for One and the Same Person?

Creating this affidavit can be done either offline by visiting a notary or online through trusted legal service platforms like edrafter.in. Here’s a step-by-step guide to getting it done online:

Step 1: Visit a Legal Service Website

Go to a reliable platform that offers affidavit services.

Step 2: Fill in the Required Details

You will be asked to provide:

Your full legal name.
The different versions of your name found in various documents.
Address and contact information.
Reason for the affidavit.

Step 3: Choose the Stamp Paper Value

The value of the stamp paper may vary from state to state. Usually, ₹10 or ₹20 is sufficient for this type of affidavit.

Step 4: Get the Affidavit Drafted and Notarized

The legal team will draft your affidavit in the correct legal format and notarize it (if selected). This makes it a valid legal document.

Step 5: Delivery

You can choose either a soft copy (PDF) or have a hard copy delivered to your doorstep.

Sample Format of the Affidavit

Here is a basic format of a “One and the Same Person” Affidavit:

AFFIDAVIT

I, [Your Full Name], S/o or D/o [Parent’s Name], residing at [Full Address], do hereby solemnly affirm and declare as under:

That my name is [Your Name in Document A].
That in some of my documents, my name is mentioned as [Your Name in Document B] / [Document C] / etc.
That all the above names refer to one and the same person i.e., myself.
That I am executing this affidavit to declare that all variations in the name refer to me only.

Verified at [City], on this [Date].

Signature of the Deponent
Signature & Seal of Notary

Important Tips While Making the Affidavit

Accuracy is Key: Double-check all the spellings and name formats before finalizing.
Mention All Variations Clearly: Include all name versions found in various documents.
Use Consistent Formatting: Make sure your address and identity details are the same as your ID proofs.
Get it Notarized: Notarization adds legal authenticity and is often a mandatory requirement.

Where is This Affidavit Accepted?

The Affidavit for One and the Same Person is generally accepted by:

Educational Institutions
Passport Office
Banks and Financial Institutions
Visa Application Centers
Government Departments
Court Proceedings

It serves as a valid supporting document wherever uniformity of name is questioned.

Can I Use This Affidavit for Name Correction?

While this affidavit is helpful to explain variations, it does not replace a legal name change. If you have officially changed your name (after marriage, due to astrology, etc.), you need to follow the name change procedure, which includes:

Publishing a newspaper ad
Publishing in the Official Gazette
Creating a name change affidavit

The “One and the Same Person Affidavit” is only for confirming identity across different names, not for changing your name.

Conclusion

A One and the Same Person Affidavit is a simple yet powerful document that helps you declare and prove that multiple name variations in your documents belong to one individual—you. Whether you’re applying for a passport, job, admission, or handling property matters, this affidavit clears up any confusion and safeguards your legal identity.

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