Affidavit for Name Correction: A Comprehensive Guide

March 12, 2025

Correcting errors in your name on official documents is essential to avoid legal and administrative issues. An affidavit for name correction serves as a legally sworn statement that declares the correct spelling of your name and clarifies the discrepancy. This document is crucial for rectifying errors on certificates, passports, Aadhar cards, and other official records.

What is an Affidavit for Name Correction?

An affidavit for name correction is a sworn legal statement where an individual declares their correct name along with supporting details regarding the incorrect version. This document is signed in the presence of a notary public or an oath commissioner, making it legally valid.

When is an Affidavit for Name Correction Required?

An affidavit for name change or correction is generally required in the following situations:

Incorrect spelling of your name in official records.
Discrepancy between documents (e.g., different spelling on your Aadhaar card and PAN card).
Change of surname after marriage or divorce.
Rectifying errors in educational certificates.
Correcting name errors on property documents, bank records, etc.

Documents Required for a Name Correction Affidavit

To create a valid name correction affidavit, you will need the following documents:

A valid identification proof (e.g., Aadhaar card, PAN card, passport).
Documents containing the incorrect name (e.g., birth certificate, school records).
Supporting proof (if available) for the correct name (e.g., marriage certificate or gazette publication).
Passport-sized photograph (if applicable).

Step-by-Step Procedure to Create an Affidavit for Name Correction

Step 1: Draft the Affidavit
The affidavit should include the following details:

Full incorrect name (as shown in the erroneous document).
Full correct name (as intended to be corrected).
Details of the document containing the incorrect name.
Reason for the error and the need for correction.
Declaration confirming both names refer to the same person.

Step 2: Print on Stamp Paper
The drafted affidavit must be printed on non-judicial stamp paper of appropriate value, usually between Rs. 10 to Rs. 100, depending on state regulations.

Step 3: Notarization of Affidavit
Sign the affidavit in the presence of a notary public or an oath commissioner. The notary will verify the details, attest the document, and provide their official stamp and signature to make it legally valid.

Sample Format of a Name Correction Affidavit

AFFIDAVIT FOR NAME CORRECTION

I, [Your Full Name], aged [Your Age], son/daughter/wife of [Father’s/Husband’s Name], residing at [Your Complete Address], do hereby solemnly affirm and declare as follows:

1. That my correct name is [Your Correct Name].

2. That my name has been incorrectly mentioned as [Incorrect Name] in my [Document Name].

3. That both names refer to the same person, i.e., myself.

4. I am making this declaration for the purpose of correcting my name in official records.

I hereby affirm that the above statement is true and correct to the best of my knowledge and belief.

Date: [DD/MM/YYYY]

Place: [City Name]

[Your Signature]

Deponent’s Signature

[Notary Stamp and Signature]

Where to Submit the Affidavit for Name Correction?

Once your affidavit is prepared and notarized, you may need to submit it to the relevant authorities based on your purpose:

For school/college certificates: Submit the affidavit along with a request letter to the educational institution.
For government IDs: Submit the affidavit to the respective authorities such as Passport Office, Aadhaar Centre, or Election Commission.
For bank account updates: Visit your bank branch and provide the affidavit along with supporting identity proof.

Additional Steps After Name Correction Affidavit

In some cases, authorities may require additional steps for legal name correction:

Newspaper Publication: Publishing the name correction in at least two newspapers (one in English and one in the local language) may be mandatory.
Gazette Notification: For substantial changes, publishing your corrected name in the government gazette is often required.

Important Tips for Creating a Name Correction Affidavit

Ensure all details, including your address and document references, are accurate.
Use clear language to avoid confusion during verification.
Keep multiple copies of the affidavit for future reference.

Conclusion

An affidavit for name correction is a crucial legal document that ensures your official records reflect your correct name. By following the proper steps and providing the required documentation, you can successfully rectify name errors and avoid complications in the future.

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